Conditions for participation:

  • The Ensemble taking part in the Festival should not outnumber 45 persons (including: leaders, drivers, interpreters and other people). Groups exceeding this number should not be admitted to take part.
  • The Festival expects the Ensemble to arrive at the hotel up to 12:00 a.m. on 21 August (Thursday) and to leave on 25 August (Monday) 2025.
  • The Festival does not undertake to provide accommodation and meals after the end of the Festival. The groups should leave the hotel on 25 August, after breakfast.
  • The Ensemble must not make any other engagements within the festival period and should take part in rehearsals and concert/s, included in the festival program.
  • The Festival can provides a bus from the Cluj Napoca/Sibiu airport to the festival office for the groups out of Europe, which come by plane, for a fee.
  • The Ensemble must inform the Festival of his confirmed travel arrangements as well as about the Visa procedure (if needed) not later than 30 April 2025.
  • The Ensemble is obliged to make medical insurance for the members of the group for the whole festival period, which should be submitted at the frontier-post when crossing the border of Romania.
  • The Festival should be responsible for arranging medical care in an emergency and for any injuries that take place during the festival. The Festival is not responsible for providing medical care before its beginning.
  • The Festival expects Ensemble to give two performances daily and/or in the evening on the open-air and indoor stages and to take part in the processions along the streets of the town. Performances are usually between 5-10-15 minutes. The Ensemble may be asked to perform in some venues where it is not appropriate for the whole group to appear. Information on the group’s suitability for such performances would be useful.
  • The Ensemble must strictly observe the festival program/schedule as well as the duration of its concert performances. The Ensemble can perform at other venues only after an agreement with the Festival.
  • The Ensemble may be programmed to appear at various promotional events in Tarnaveni - Targu Mures and nearby towns.
  • The Ensemble must bring a national flag of its country.
  • The Ensemble should perform under the accompaniment of live or recorded music. The Festival will provide sound equipment whenever appropriate. 
  • The Festival provides for all groups spare time for rest when a cultural and tourist program will be proposed to participants. For example, in the past editions, Turda Salt Mine and Bran Castle were visited.
  • The Director of the Ensemble is responsible for the discipline of the group’s members, including the punctuality regarding the program, good relations with the other groups, as well as the artistic quality of the group, corresponding to the submitted publicity materials.
  • Every special need and requirement will be considered according to the circumstances.
  • The Ensemble grants gratuitously to the Festival its copyright to broadcast live and make audio-visual recordings (for radio and television) of the performances given by the Ensemble during the festival.

Participation fee:

  • 175 Euro per person

Participation fee includes:

  • The Festival provides for the Ensemble accommodation, meals (HB: breakfast and dinner) during its stay in Tarnaveni/Targu Mures-Romania within the festival period. Information and detailed program of the Festival will be sent not later than July 2025.
  • The accommodation will be in a hotel in rooms for 2/3/4 persons, including breakfast and dinner for the whole festival period.
  • Festival will provide a guide-interpreter for each ensemble, speaking English. 
  • All groups will receive a plaque and diploma for their participation. An exchange of souvenirs with the organizers and local authorities is expected. 

Program:

Thursday - 21/08/2025

14:00-16:00 Arriving/welcoming in Tarnaveni/Targu Mures. Accommodation. Free time
19:00 - Meeting with the ensemble directors
20:00 Dinner
Rest

Friday - 22/08/2025

07:30-09:00 Breakfast
09:00 - Free time: Resting at Fun Park "WEEKEND"/ visiting the Zoo.
16:00 - Departure to Tarnaveni (~35 km)
17:15 - Receiving of delegations (the leader and two members in folklore costumes) by the mayor of the municipality of Targu Mures, the municipality of Tarnaveni and the president of CJ Mures - exchange of gifts
18:00 - Opening of Festival *Parade in the centre of the municipality*
19:00 - GALA CONCERT - 1 dance - up to 10 min./ each ensemble - outdoor stage
21:00 - Festive dinner & Party - Departure at the accommodation
Rest

Saturday - 23/08/2025

07:30-09:00 Breakfast
09:00 - Free time: Resting at Turda Salt Mine*.
21:00 - Dinner
Rest

Sunday - 24/08/2025

07:30-09:00 Breakfast
09:00 - Free time: Resting at Fun Park "WEEKEND"/ visiting the Zoo
18:00 - Ensembles' evolution on stage - outdoor stage (Departure to Tarnaveni ~35 km, one evolutions/ensemble, 15-20 min. for each of them/Granting the diplomas/Closing of Festival/Fireworks) - Dinner
22:00 - Granting the diplomas, the CD with the development of the whole Festival /Closing of Festival/ Fireworks - At the final of the festival, all the ensembles will go on the stage with the placard and the flag and will arrange themselves in a column
Rest

Monday - 25/08/2025

07:30-09:00 - Breakfast
09:00-11:00 Ensembles' departure

NOTE!!! The organizer reserves the right to make changes in the program depending on the situations that may arise. The evolutions on stage will be broadcasted LIVE on the internet and direct on local TV channels.

Any group willing to participate must submit an Application form.
Approved groups pay in advance a 10% guarantee fee, which is to be deducted at the final payment.

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